How to Store and Organize New Inventory (2022)


Stock management is a important ache position for vendors. If your inventory obtaining procedure is inconsistent, there is a possibility of inaccurate stock quantities and squandering dollars replenishing stock you now experienced. Each are costly—and preventable—mistakes. 

This information outlines how to establish an stock receiving procedure, with reward suggestions on getting new stock on the shelf as quickly as achievable.

What is obtaining stock?

Acquiring stock is the procedure of obtaining inventory from suppliers and storing it in your stockroom, prepared to be marketed to customers. From accepting the shipment from a supplier to arranging it in a stockroom, a nicely-defined course of action will help retailer managers, inventory professionals, and other personnel retain monitor of their store’s sellable inventory. 

A nicely-outlined course of action for receiving inventory aids retain your inventory home clutter-free and your stock portions accurate. That way, if a shopper asks you to check for a merchandise, you’ll know precisely how much you have in stock and in which to discover it. 

The inventory acquiring system

  1. Depend stock
  2. Look at for accuracy
  3. Label and spot stock in your stockroom

Now, let us choose a glance at the 3 techniques to get stock.

1. Depend inventory

The initially action is to rely your existing stock. No matter if you’re carrying out cycle counts or relying on inventory administration program, physically counting stock provides you a excellent knowledge of which items to reorder. 

If you’re functioning low on common merchandise, for case in point, post a acquire get (PO) to your supplier. Pay back the bill, concur on a shipping and delivery day, and wait to obtain the cargo from your supplier.

📦 Stock Tip: Use the Stocky application to create and deliver a order get to sellers and suppliers. After a obtain purchase is made, you can observe its status and anticipated supply date from Shopify POS.

2. Look at for precision

When a shipment comes, compare the packing slip with the cargo to your PO to make positive the right stock and amount was delivered. 

So as soon as the cargo arrives in your acquiring location, check out it for precision. Pay out close awareness to whether or not the subsequent things match your PO:

  • Description of items
  • Product codes 
  • Portions for every SKU 

If you place an mistake, get in contact with the provider to inform them of the oversight. No matter whether it’s lacking portions, you gained the incorrect solutions, or they’re destroyed, most suppliers will get the job done with you to correct the error. 

📦 Stock Idea: The moment a PO arrives at your shop, sync it to your stock in Shopify utilizing the Stocky application. If an item is lacking or destroyed, you can mark the PO as partly obtained and contact your supplier to assure the lacking inventory is delivered.

3. Label and spot stock in your stockroom

The moment you have ensured you gained the correct volume and sort of inventory, the closing phase of the stock receiving approach is to put them absent. 

Transfer your goods from the receiving spot to wherever you store stock. For most retailers, that is a stockroom (or backstore) on cabinets and storage models. Be certain your stockroom is structured and that you are putting objects in the correct place. This will make it less difficult for store associates to locate items for shoppers. 

Handle stock from a single again business office

Shopify POS will come with applications to assist you control warehouse and retail store stock in one place. Forecast demand from customers, established very low inventory alerts, make invest in orders, know which things are promoting or sitting on shelves, count stock, and a lot more.

Recommendations for obtaining inventory

  • Clear and arrange the receiving space
  • ​​Use engineering to monitor stock
  • Hire or teach inventory specialists
  • Check and iterate

The getting stock method could possibly look basic, but there’s a large amount that can go mistaken. Comply with these tips to receive inventory smoothly and preserve goods going. 

Pallet with inventory

Thoroughly clean and organize the getting area

The getting spot, as we reported, is the location in which retail staff receive, test, and approve incoming shipments. Make it easy for them to do so by maintaining the area clean up and arranged. 

Though you’re doing this, appraise no matter if your getting spot is in the suitable site. Is it shut to the doorway or unloading bay? Is there plenty of place for pallet vans or forklifts to maneuver all over the place? Equally of these matters streamline the approach. 

​​Use engineering to keep track of stock

“Getting the suitable applications and computer software to monitor inventory in true-time is a person of the ideal items you can do for your inventory tracking,” says Daniel Hedegaard, Head of Press at Great Parcel. “The past thing you want is for glitches and issues to induce concerns even further down your source chain.”

“There’s a wide variety of components and software program to make buying, acquiring, and running inventory simpler. They’ll save you time, lessen human faults, and make recognizing and correcting glitches much simpler.”

Take advantage of technological innovation this kind of as:

Far more normally than not, your level of sale (POS) program will link to barcode scanners and have stock management software program as well. Shopify POS, for instance, comes with crafted-in inventory administration abilities. You can track solution sales in serious-time as they’re bought on line or in-retailer and get obtain order ideas based mostly on historical product sales info and seasonality. 

💡 Pro Tip: Shopify POS will come with applications to help you control and handle your stock throughout various retailer locations, your on-line shop, and warehouse. Forecast demand from customers, set reduced inventory alerts, generate buy orders, know which things are promoting or sitting down on shelves, count inventory, and much more.

Hire or coach inventory professionals

The inventory receiving process you’ve place into position will only perform if your overall group sticks to it. Normally, mistakes may possibly occur, such as incorrectly counting a PO to guarantee it reflects what you bought just before syncing the goods with your stock management procedure. Still left unchecked, those errors can lead to stockouts, overstocking, and inaccurate stock degrees in your POS technique. 

Give all retail and warehouse staff members a crash training course on how to stick to the acquiring approach, together with:

  • A record of conditions stock will have to meet up with prior to remaining signed off 
  • Crystal clear signage on the place new stock is to be saved
  • Guidance on how to keep the location cleanse and tidy

💡 Professional Tip: Want to regulate which team can rely, get, and regulate stock portions? Set roles permissions to set boundaries on what personnel can and can’t do when logged in to your POS process, like accessing its stock administration tools.

Test and iterate

The initially iteration of your receiving inventory procedure could not be the ideal for your enterprise, but you have to start somewhere. 

As you go, acquire observe of what is working and what is not. Preserve refining your inventory obtaining procedure until it’s in a position wherever it usually takes as minimal time as attainable, problems are saved to a minimal, and you receive stock right before portions achieve zero. 

For example, if you come across yourself regularly going through stockouts, take into account location reorder points. With Shopify, for occasion, you can established reorder factors to get small inventory notifications. This ensures you have enough lead time to replenish a product’s inventory right before portions attain zero. 

Challenges with the stock acquiring procedure

  • Time-consuming
  • Lacking or ruined solutions
  • Inaccurate stock info

Acquiring inventory is not devoid of its own unique problems. Let us search at every single of these worries and how you can conquer them.

It is time-consuming

From unloading goods to storing new stock, the whole stock acquiring approach can be lengthy—especially if you are getting various shipments per week. 

If which is the circumstance, lower the impact it has by possibly using the services of stock professionals or scheduling dependable staff particularly to receive and arrange stock. This guarantees that gross sales associates can aim on serving buyers, stock is generally stocked, and your inventory shipments are gained, authorised, and structured devoid of disrupting retail outlet functions. 

Missing or weakened merchandise

Stockouts take place when you really do not have enough inventory to fulfill desire. It’s a issue shared by most merchants amidst ongoing disruption to offer chains.

Adobe claimed that shoppers noticed two billion out-of-stock messages in Oct of 2021, a 250% increase from pre-pandemic concentrations.

Sad to say, inventory that tends to make its way into your obtaining area may possibly have been harmed in transit, or be missing totally. Your stock obtaining system should contain extensive high quality checks to be certain you spot destroyed products or lacking goods and can make contact with your supplier to take treatment of it. 

Inaccurate inventory data

Inventory counts present stock ranges for just about every product SKU, nevertheless mistakes when getting stock can lead to inaccurate stock portions in your inventory administration process. 

For example, if you buy 100 goods but only see 98 in your POS method, the issue could be that a PO was recognized just before making certain it contained the ideal amount of money of stock. The supplier only packed 98 items—a mistake that was not spotted by personnel right before they marked the PO as been given and structured the solutions in the stockroom. 

Guarantee your receiving system will involve counting every single shipment’s inventory and comparing the depend to its PO to protect against stock discrepancies. 

Boost inventory acquiring at your retail outlet

It is not just greatest-selling inventory that warrants thorough procedure. By applying successful processes for getting new stock at your store, you’ll get products unloaded and all set for sale although making certain stock ranges in your POS method are accurate.

Unify your inventory administration with Shopify

Only Shopify POS will help you deal with warehouse and retail retail outlet inventory from the similar back again business. Shopify quickly syncs stock portions as you acquire, market, return, or exchange merchandise on the internet or in store—no guide reconciling important.


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